CAC Introduces Stricter Verification Rules For Online Business Name Updates

Business name records have often struggled with gaps and incomplete details, which made verification difficult and created room for errors and fraudulent filings. The Corporate Affairs Commission is now tightening the system by introducing new mandatory requirements for anyone updating a business name online.

What happened
The CAC posted an important notice on its official X account saying the change takes immediate effect. From now on, every Business Name Online Update must include the proprietor’s date of birth, the registered office email, the proprietor’s email, a phone number for either the registered address or the proprietor if different, and a valid means of identification.
The commission said these details are required to ensure smooth processing of update requests. It warned that failing to provide them may lead to delays or outright rejection.

Who benefits
Customers and investors gain first. Better verification reduces the risk of dealing with fake companies. Banks and regulators will find it easier to cross check records. The business community also benefits because accurate records lower transaction friction and build trust. Over time, a cleaner registry should cut fraud and speed approvals.

Who loses
Those using false or forged identities lose their cover. Firms that relied on weak or outdated records will face more scrutiny. Operators who fail to update their details properly may have their requests delayed or denied. The move also tightens the options for anyone using fake RC or BN numbers to trade.

What it means
This is a step toward a more reliable corporate register. The CAC is moving beyond quick fixes. It is asking for concrete verification details to strengthen data quality. The change signals that the commission will not tolerate sloppy filings or forged documents. It also links to the commission’s wider digitisation push and efforts to enforce CAMA 2020.

The regulatory logic
The CAC has been tightening enforcement in recent months. Earlier this year it gave unregistered businesses a deadline to regularise or face prosecution. It has flagged and removed fake and dormant entries from the database, including 247 entities exposed in August. The new update rules fit that pattern. Clear contact and ID details make it easier to verify claims and to remove false records quickly.

What to expect
Expect more checks and firmer rejections where information is missing or suspect. The CAC will likely delist dormant and non-compliant names faster. Business owners should prepare by updating contact emails, uploading valid ID, and making sure phone numbers match official addresses. Always verify RC and BN numbers on the CAC portal before any major deal.

The old system left holes that bad actors could exploit. The new rules push the registry toward accuracy and accountability. With business compliance, the outcome will be a cleaner database, reduced scams, and a more robust investment climate. The CAC has made it clear that going forward, all records must be verifiable.